Golden data management solutions

National institution gains a ‘golden’ view of HR with our golden data management service

Executive brief

Unifying global systems with data storage

Our client is a religious institution with over 16,400 locations and more than 20,000 workers. Through its services, schools, and charity work, the organisation is a vital part of many communities in the UK. The organisation asked us to create a data management solution that would allow non-technical staff to review HR data and eliminate any duplicates or errors quickly. 

 

This project yielded the following results:

The full story

The challenge

HR data was hard to manage

At the time of this project, the organisation relied heavily on HR records that were strewn with duplicate and inaccurate data. The HR team was in desperate need of a way to cleanse and unify this data. 

 

The drawbacks of working from disparate data sources were:

 

• duplicated data led to HR inaccuracies
• regulatory risk of mishandling HR documents
• tracking down HR data was time intensive

 

The organisation needed a data storage solution that would be able to meet the regulatory requirements of the business confidently. It was also important for the client to quickly identify and resolve duplicate data. Finally, the client needed a process that could report on the percentage of records containing data within certain identified fields

 

Essentially, the organisation needed to find ways to:

 

• save time searching for personnel data
• reduce human error in their HR operations

 

It was clear that efficient data management solutions were needed to overcome these HR challenges.

The solution

Building a new data management platform

The client was aware of our reputation as portal development experts. This made us the clear choice to build the client’s HR data portal solution.

 

We designed and delivered a digital business platform and underlying ETL workload that provided access to the “golden record” of data. The workload also prepared the data for migration to Oracle HCM Cloud Platform via the creation of a “Data Stewardship Portal”.

 

With the new portal, key metrics and data were exposed to aid data process. Users could view suggested potential matches of people from the different source systems and could amend them accordingly. These features combined help the client determine the ‘golden record’ of information.

The benefits

A go-to source for trusted data

The prime outcome of the data management solutions was a central location where users could access all HR data. Our client’s HR team was able to access all the information they needed during the employee life cycle. 

 

A few of the other benefits this solution brought for the employees and the company were:

 

• centralised access to HR data
• eliminated chances of human error
• modernised the client’s data processes
• saved time for the HR team

 

This project demonstrated the value of digital portals to the client’s leadership, supporting their quest for modernisation. Based on this and past successes, the client has continued to partner with us in its digital transformation.

Work with data portal experts

This company is one of hundreds that benefit from our data portal services. To find out more about our expertise, please get in touch.